Continuous Delivery Updates for May 2019

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Instructors Only

Dropbox – Annotate in full screen

When annotating submissions in Dropbox, instructors can now toggle to a full screen view. This allows for more screen space to display learner submissions and insert annotations, while removing unnecessary navigation menus.

Dropbox – Opt-out of Annotations

If Annotations are enabled for a specific course, instructors can now determine if they want to use the annotation tools when assessing submissions for a specific assignment. Previously, if you had Annotations enabled in a course, all assignments displayed the annotation tools with no option to disable them. The new option allows instructors to easily opt-out of using the annotation tools, without the need to request a configuration change from administrators.

Dropbox – Rotate page using annotation tools

Instructors can use the Page Rotation function when assessing assignments using the built-in annotation tools. Depending on the format of a learner submission, documents may appear rotated when initially rendered in the document viewer. Use Page Rotation to quickly reorient the document so it displays as expected.

Page rotation options
Figure: Page rotation options available

Discussions – Save feedback in draft state

This feature provides instructors the option to save feedback on assessments in draft state prior to publishing it to learners. Now when instructors add feedback to assessments, the Save Draft and Publish buttons display.

Note: The Save Draft button does not appear when a discussion topic is only associated with a rubric.

Figure: General Feedback page with the Publish and Save Draft buttons
Figure: General Feedback page with the Publish and Save Draft buttons

Quick Eval – Find and prioritize unevaluated learner submissions in one location | New

Quick Eval is a new tool that allows evaluators (instructors, teaching assistants, and so on) to see a list of unevaluated learner submissions from all their courses. Submissions from Dropbox, Quizzes, and Discussions are displayed in one location to improve efficiency when locating work that requires evaluation and providing feedback to learners. 

Educators can sort, filter, and search submissions to prioritize their evaluation work. Sorting can be done using the first or last name of the learner, Activity Name, Course Name, and Submission date. Filtering can be done using one or more of the following categories: Activity Name, Course Name, and Submission Date. Clicking on a user’s name opens an evaluation screen directly from the Quick Eval list where the evaluator can complete their assessment. The search function in Quick Eval allows evaluators to locate submissions for evaluation by searching for a specific user, assignment, quiz, discussion topic, or course. 

When learner submissions are evaluated and published, they no longer show up in the Quick Eval list. An empty Quick Eval list gives educators confidence that no learner submissions are pending evaluation. 

Evaluator view of the Quick Eval list
Figure: Evaluator view of the Quick Eval list

Quizzes – Full-screen quiz evaluation

Now instructors can evaluate quiz attempts in full-screen mode. This update enhances an instructor’s quiz evaluation experience.

Rubrics – Rubrics Grading Experience available for group Dropbox and Discussions | New

The Rubrics Grading Experience available for Dropbox and Discussions is now available for group Dropbox and group Discussions. When a rubric assessment is in draft state, the assessment is not viewable by members of a given group. Once the assessment is published, all group members can view the rubric assessment. Previously, the new Rubrics Grading Experience was only available for regular Dropbox and Discussions.

In addition, when a non-file submission assignment is connected to a grade item in the gradebook, the assessment symbol on the Grade All screen launches the dropbox assessment experience.

Contact

If you have any questions about the updates, please contact CourseLink Support at:

courselink@uoguelph.ca
519-824-4120 ext. 56939



Continuous Delivery Updates for April 2019

Instructors Only

Dropbox – Notification Improvements

When instructors evaluate assignments and new or updated feedback is published, email instant notifications are available for learners.

QuickLinks – Create Quicklink to Rubrics

Instructors can now create Quicklinks directly to Rubrics with the Rubric is visible to Students setting enabled. In addition, users can also access Manage Rubrics at the bottom of the Quicklinks menu.

Contact

If you have any questions about the updates, please contact CourseLink Support at:

courselink@uoguelph.ca
519-824-4120 ext. 56939

Continuous Delivery Updates for March 2019

Instructors Only

Dropbox – Annotate learner submissions | New

Instructors can now use the built-in annotation toolbar in Dropbox to provide contextual feedback with highlighting, free hand drawing, shapes, and associated commenting. This allows instructors to complete all their evaluation and feedback work directly in Dropbox, without the need to use any external tools or applications. Annotations remain editable until the feedback is published by the instructor. If instructors want to add additional feedback after publishing, they can update the annotations and re-publish them.

Document viewer toolbar with annotations button.
Figure: Document viewer toolbar with annotations button

You can review the features of the annotations tool in this D2L video:

Video: Features of the annotations tool

Dropbox –
Improvements in Dropbox | Updated

This feature includes the following improvements:

  • Learners can now submit .cs file types as assignment submissions.
  • The Publish All Feedback on Anonymized Assignment Submission permission has been renamed to Publish All Feedback on Assignments. When the permission is turned on for the instructor role, instructors can publish draft assignment feedback in bulk by clicking Publish All Feedback.
Publish all feedback
Figure: Publish all feedback

Rubrics – Rubric icon criteria changed | Updated

The checked rubric icon now displays only when a rubric has been fully scored by the instructor. Previously, the checked rubric icon displayed for partially or fully scored rubrics. The unchecked rubric icon displays when a rubric is unscored, or partially scored to provide instructors and learners with more visual information about the status of the rubric.

Unscored or partially scored rubric icon
Figure: Unscored or partially scored rubric
Scored rubric icon
Figure: Scored rubric

Rubrics – Override criteria scores before selecting a level | Updated

Instructors can now enter a score for a criterion on a points-based rubric before clicking on a level within the rubric. Previously, an instructor could only manually enter a score after selecting a level.

Contact

If you have any questions about the updates, please contact CourseLink Support at:

courselink@uoguelph.ca
519-824-4120 ext. 56939

Continuous Delivery Updates for February 2019

Instructors Only

Turnitin – Link to e-rater ® Grammar feedback

Instructors can now turn on the e-rater Grammar checker, developed by ETS ®, in CourseLink.

Once turned on by an instructor, learners are provided a link to e-rater Grammar feedback upon submission of an assignment. This enables learners to review Grammar feedback immediately on dropbox submission, which is important for assignments that allow for multiple submissions. Learners can initially submit an assignment, receive Grammar feedback, and then submit another version of their assignment after incorporating the Grammar feedback.

It’s recommended to set up folders for draft submissions with the “Do not store the submitted papers” option set to avoid students matching their own papers when viewing the Originality Score.

Turnitin submission settings
Figure: Turnitin Submission Settings

Faculty Survey FAQ

After reviewing the comments from the 2018 UofG Educational Technology Survey, we identified a number of questions that were asked and that we are be able to answer. Some of the questions relate to features that were just recently released.

Contact

If you have any questions about the updates, please contact CourseLink Support at:

courselink@uoguelph.ca
519-824-4120 ext. 56939

Continuous Delivery Updates for January 2019

Students and Instructors

Dropbox – Improvements to Dropbox List view

When accessing Dropbox, the list view now displays updated information.

Instructors see information on the folder name, the number of learners who have completed the assignment, the number of learners who have been evaluated, the number of learners who have had feedback published, and the Due Date. This allows instructors to quickly determine what assignments they need to evaluate, how far along they are with their evaluations, and if they have published the evaluations.

New Dropbox list view for instructors
Figure: New Dropbox list view for instructors

Learners also have an updated view of the Dropbox list, and are now able to see the assignment name, the Completion Status (Not Submitted, Submitted, Completed), their Score, The Evaluation Status (Not yet evaluated, Feedback: unread, Feedback: read), and the Due Date. This change to the list view allows learners to easily locate unfinished assignments, as well as access their scores and view instructor feedback on their work.

New Dropbox list view for students
Figure: New Dropbox list view for students

Brightspace Daylight Experience Updated

System and custom widgets now display more prominently against homepage backgrounds. The new widget container style appears by default for both system and custom widgets. 

The new widget styles appear as white cards, with 20px of space between the top, bottom, left and right edges of the cards and the content. There is a subtle gray background colour for the homepages.

Updated homepage widget styling
Figure: Updated homepage widget styling

Instructors Only

Activity Feed Available

The Activity Feed widget creates a unique “feed” or “stream” for a course. The feed is a way for instructors to provide access to activities learners need to complete, deliver information they need to know, and facilitate learner engagement using simplified workflows in an intuitive and friendly interface.

Activity Feed can be set to allow students to reply to or comment on posts in a social media inspired interface creating a community atmosphere in courses. Add Activity Feed to your course by adding the widget to your course homepage.

Example Activity Feed
Figure: Example Activity Feed

Intelligent Agents – Export agent run history to CSV

Intelligent Agent run history, previously only visible in Brightspace Learning Environment, can now be exported to a CSV file. The export can include all agents or a specific agent. It can also include runs made during a specified date range. This feature allows instructors to better track learners that are triggering Intelligent Agents.

Rubrics – Improved rubric creation experience

To improve on the new rubric creation experience, rubric creation has been changed to a single-page workflow. Clicking New in the Rubrics tool immediately brings the user to the rubric authoring page. As well, the two previous Rubric Tool options Properties and Levels and Criteria are now condensed into a single Edit option.

The new rubric creation experience in the single page format.
Figure: The new rubric creation experience in the single page format.

Update to the Instruct-facilitator Role

The Instruct-facilitator role can now enroll the TA-facilitator and TA-grade roles. Due to student privacy concerns, only teaching assistants hired for the course should be enrolled in a course using those specific roles.

Contact

If you have any questions about the updates, please contact CourseLink Support at:

courselink@uoguelph.ca
519-824-4120 ext. 56939

Continuous Delivery Updates for December 2018

Students and Instructors

Rubrics – Display Graded Rubric Feedback in Gradebook

In the June 2018/10.8.2 release, the user experience for rubrics was improved to allow learners to view their graded rubric feedback in Gradebook for discussions, dropbox, and quizzes.

For instructors, this change impacted how they used rubrics with activities. They could assess discussions, dropbox or quizzes from the corresponding tool, and the completed rubric displayed in its entirety in Gradebook (if the activity had a linked grade).

As of the December 2018/10.8.8 release, this functionality is turned on by default and is not configurable.

Instructors Only

Dropbox – Change Dropbox and Submission Type

If no learner submissions have been made to a dropbox, instructors can change the dropbox type and submission type. This allows for existing folders to be modified without the need to create a new folder.

Dropbox – Evaluate Submissions by Clicking Learner Names

On the Submissions page, instructors can now click on a learner’s name to access the Evaluate Submission page. Previously this action allowed instructors to email learners. Emails can still be sent from the Submissions page by selecting the check box beside a learner’s name, and clicking Email.

Dropbox – Improved Evaluation Experience

The Evaluate Submission page has been updated to improve the evaluation experience for instructors with the following features:

  • To download a submission, instructors now click on the submission’s file name.
  • The Markup Document button has been replaced by a Launch Turnitin link for assignments that have Turnitin enabled.
  • The Publish and Save Draft buttons now display at the bottom of the page and are not confined to the Evaluation and Feedback pane.
  • An additional link to access the Next Student now displays next to the Publish and Save Draftbuttons at the bottom of the page.

Discussions – Improvements to the Rubrics Grading Experience

Grading with rubrics in Discussions now offers new functions and an improved workflow. The new design makes for an easier grading experience and is optimized for use on mobile devices.

New rubrics features include:

  • All rubric assessments and feedback updates for discussions and grade items now automatically save in draft state while updates are in progress
  • Rubrics in draft state are not visible to learners until the instructor selects Save & Publish, at which time learners can immediately view their feedback from Dropbox, Content, Discussions, Grades and User Progress
  • Instructors can choose to bulk publish feedback to all or select users at once, such as for an entire class or group
  • New Retract Feedback option enables instructors to remove published feedback from view of learners for changes to the Total Score. The Overall Score and Overall Feedback portions of the rubric can be edited without retraction
  • A grading pop-up window for easier grading that contains all rubrics for the discussion, a place to enter Overall Feedback, and a list of posts that the student has made
  • When grading on mobile devices, vertical margins are reduced for easier viewing

Quizzes – Add Initial Text to Written Response Questions

Instructors can add initial text to Written Response questions in the new Question Experience. Previously instructors could not add initial text into the answers for Written Response questions.

Quizzes – Opt-in for New Quiz Experience Removed

Users can no longer opt out of the new quiz experience.

Rubrics – Improved Rubric Creation Experience

To offer instructors a more streamlined approach to authoring rubric levels and criteria, this release introduces a new, opt-in rubric creation experience. Specifically, the Rubrics tool includes the following enhancements:

  • Quickly create and edit rubric levels and criteria inline using an auto-save experience
  • Easily change rubric type and scoring method during rubric creation
    Re-order criterion via drag and drop or keyboard
  • Improved logic for point-based rubrics, where new levels automatically follow existing point scoring sequences
  • Individual criterion cells in custom point rubrics dynamically scale when editing the criterion out-of value
  • Overall Score is visually separated from the rubric, displaying in its own section

Contact

If you have any questions about the updates, please contact CourseLink Support at:

courselink@uoguelph.ca
519-824-4120 ext. 56939

Continuous Delivery Updates for November 2018

Students and Instructors

Quizzes – Quizzes Display in Full Screen

Quizzes now display in full screen. When a learner clicks Start Quiz, the navbar disappears. This provides additional screen space for the quiz by removing unnecessary navigation elements from view.

Video Note – Closed Caption Support

Users can now add files containing closed captions to their video notes. The captioned text displays when viewing the video note, if users selected the closed caption option.

Widgets – Visual Updates to My Courses Widget Course Tiles

To provide added value and ease of use to the My Courses widget, the following changes are now available with the widget course cards:

  • New status indicator for Inactive and Closed states for courses
  • Cleaner layout of course name, code, semester, and dates
  • Course notifications are sorted by tool. When a user hovers on the notification icons, a tooltip provides more information.
The My Courses Widget now displays a course status indicator and sorts notifications by type.
Figure: The My Courses Widget now displays a course status indicator and sorts notifications by type.

Instructors Only

Dropbox – Anonymous Marking in CourseLink

Anonymous marking in Dropbox features the following updates:

  • Administrators can set folders to display a user’s Org Defined Id (student ID) as an anonymous identifier
  • Instructors can see a new icon associated with folders that have anonymous marking enabled
  • User names are revealed to instructors once feedback is published
  • Publish All Feedback button is available in folders with anonymous marking enabled to ensure anonymity when publishing feedback
  • Improved confirmation messaging appears to remind instructors to complete feedback for all anonymous users. If Publish All Feedback is selected before providing feedback for all anonymous submissions, the confirmation window will state the number of users with feedback and the total number of users
A folder displaying the anonymous marking icon for instructors

Figure: A folder displaying the anonymous marking icon for instructors
The Publish All Feedback button confirmation dialog box indicating outstanding anonymous users that still require feedback

Figure: The Publish All Feedback button confirmation dialog box indicating outstanding anonymous users that still require feedback

Dropbox- Evaluate Submissions Page Displays in Full Screen

The Evaluate Submission page no longer displays navbar links. This provides instructors with more screen space to view and evaluate submissions.

Homepages – Users Can Edit Homepage Banner Image Titles

Instructors with the appropriate permission can change the homepage banner image titles. The title can be changed to the Org Unit Name, a custom value (such as Hello {FirstName}) or the title can be deleted to display no title.

Contact

If you have any questions about the updates, please contact CourseLink Support at:

courselink@uoguelph.ca
519-824-4120 ext. 56939