01: Horse Information Sheets

Action Point: Compile a list with relevant descriptive & contact information for each horse on the premises.

Rationale: To facilitate communication and proper care of each horse, a brief description of the horse and relevant contact information should be posted on each stall, or, in the case of group-housed horses, in a central common area.

Descriptive information could include a photo of the horse, name, breed, colour, a distinguishing feature (chestnut with 1/2 pastern on left hind /bay with coronet band on right fore).

List the phone numbers of the owner, veterinarian, farrier, and perhaps a lessee or other person in case the owner is unavailable. Indicate whether the stable manager is authorized to make decisions regarding medical interventions on behalf of the owner, and include any medical history or extra care/caution that should be exercised when handling the horse.

If the horse has a stall, attach the info sheet to the stall door. The sheets for group-housed horses could be displayed in a prominent common area. Place copies of each horse’s Contact Sheet in a binder in the tack or feed room and in the office. Keep backup files on a hard drive and update as needed.


HORSE   Henry  

Birthdate: June 21, 2007 Age: 10

Colour: black & white  Breed: Shire/Paint/Warmblood  Sex: M

Distinguishing Markings: 17h black & white paint. He's hard to miss!

Comments: diagnosed with laryngeal paralysis (roaring) in May 2015

Normal Vital Signs:

OWNER   Natalie Ethier  
Work #: 
Cell #:  

Alternate Contact Person: Marsha Farmer, phone # 

VETERINARIAN  Albert Horseford 
Office Phone #: 
Emergency/ After Hours #: 

FARRIER  Jane Barn, phone # 


Equestrian Insurance Brokers, phone # 
Horse Policy, policy #

01: Feeding Change Communication

Action Point: Establish a communication policy for feed changes by having head barn staff to check the master binder for changes in feed policies every day, and transfer clearly to the white board.

Rationale: Have a master binder or clip board hanging on white board with all horses and a spot for any changes in feeding policy instructions (including date of those instructions) will ensure that there is one master place from which feeding instructions are communicated and limit miscommunication. Designating the head barn staff member to check the master binder each day before they feed and transfer the information to the white board will ensure that there is a double check system and prevent mistakes.